CLERICAL ASSISTANT II (General Assistant)
QUALIFICATIONS: 1. High School diploma or equivalent
- Clerical Skills
- Such additional qualifications as the Superintendent or Board may find appropriate and acceptable.
REPORTS: Principal and Secretary
SUPERVISES: Not Applicable
JOB GOAL: To contribute to the efficient operation of a school so that it can play its effective part in the education process.
BASIC FUNCTION: Perform a variety of responsible clerical duties including typing, filing, and maintaining records or reports in support of a school or District function, including instructional programs, school sites, personnel, mail services, food services, and financial services; apply and explain procedures and policies of assigned program or department.
PERFORMANCE RESPONSIBILITIES
- Performs a variety of clerical duties including typing, filing, record keeping, proofreading, and processing information as assigned.
- Maintains attendance and enrollment data, preparing reports and documents as directed.
- Receives visitors, answers telephone, or refers telephone calls and visitors to appropriate personnel; answer questions and provide information and directions or explain policies and procedures.
- Assists the public and District employees in completing forms, applications and other District, State, and Federal forms and documents.
- Schedules and secures substitute personnel. Maintains personnel related records and documents as assigned.
- Maintains accurate and up to date records, inventories and files, maintains inventories of assigned materials, documents, and equipment; duplicates and distributes as directed; produces periodic reports, lists and records, enters data as assigned.
- Maintains supply and material inventory as required; assists with ordering, receiving, and distributing materials, equipment and supplies according to established procedures; coordinates purchasing efforts with Purchasing department.
- Operates a variety of office equipment, such as typewriter, calculator, copiers, computer terminal or microcomputer, provides minor maintenance, works with service providers as assigned.
- Provides first aid to ill and injured students as assigned; contacts parents, guardian, nurse or public service agencies in accordance with established guidelines.
- Schedules appointments and meetings; prepares facilities for meetings and events, maintains a variety of school schedules.
- Sorts and distributes incoming mail, shipments, verifies invoices, and shipping receipts.
- Provides and performs health services as directed by Supervisor after receiving appropriate training as required by law.
- Performs such other tasks and assumes such other responsibilities as may be assigned by the Principal, School Secretary or the Superintendent.
TERM OF SERVICE: Salary and workdays/jobs to be established by the Board.
EVALUATION: Performance of this job will be evaluated in accordance with
provisions of the Board’s policy on Evaluation of Classified
Personnel.